Holliston Public Schools

Holliston, Massachusetts

 

School Committee Meeting

August 21, 2003

 

Present:            Mr. Coppelman, Mr. Jones, Mr. Ganzenmuller, Mr. Post, Mrs. Matz, Mrs. Deering.

 

Absent: Mrs. McColl, Dr. Young.

 

Call to Order

 

Mr. Coppelman called the meeting to order at 7:00 pm.

 

Minutes

 

On a motion made by Mr. Post, seconded by Mrs. Matz, the Committee accepted the minutes of the June 30, 2003 meeting.

 

Vote:    Favor: 4            Oppose: 0         Abstain: 2 (Mrs. Deering,          Absent: 1 (Mrs. McColl)

                                                                               Mr. Jones)

 

On a motion made by Mr. Post, seconded by Mr. Ganzenmuller, the Committee accepted the minutes of the July 7, 2003 Executive Session.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0                                 Absent: 1 (Mrs. McColl)

 

Mrs. Matz corrected the July 16, 2003 minutes to read that the Administration (instead of Mrs. Matz) will look into the price of teacher lunches on page 3.

 

On a motion made by Mr. Post, seconded by Mrs. Matz, the Committee accepted the minutes of the July 16, 2003 meeting as amended.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0                                 Absent: 1 (Mrs. McColl)

 

Mr. Post corrected the July 28, 2003 minutes to read that “The Committee voted to give the town $100,000 of its reserve...”   (instead of “left of its reserve”)  on page 1.

 

On a motion made by Mr. Post, seconded by Mrs. Matz, the Committee accepted the minutes of the July, 28, 2003 meeting as amended.

 

Vote:    Favor 5 Oppose: 0         Abstain: 1 (Mrs. Deering)          Absent: 1(Mrs. McColl)

 

 

 

 

Communications

 

School Committee Individual Comments

 

            Mrs. Matz stated that she sent her son to college today.

            There were no other individual comments.

 

Superintendent’s Comments - none

Public Address to School Committee - none

 

Presentations

 

Representatives from the Adams Middle School Council and the Standards Committee presented the standards based report card and the School Improvement Plan.  Those present included:  Maureen Szal, Rita Budwey, Charlie Egan and Michael Cassidy.

 

A.  Standards Based Report Card

 

Maureen Szal and Charlie Egan presented their plans for using a standards based report card.  A sample of the report card was provided and discussed. The Adams Middle School will move to a trimester grading system.  Work habits/behavior will be separate from academic grading. The hope is that this new grading system will provide more meaningful information to parents and students regarding their academic progress.   

           

The Standards Committee will reconvene in September to begin the implementation phase of the report card.  A small group of teacher volunteers will pilot the project in the first trimester.  Parent feedback will be used to modify the report cards, as needed.  Participation will increase in the second and third trimesters, with full implementation during the 2004 -2005 school year. 

 

            Mr. Egan reported that there are still many dependencies including technology and the use of consultants.  The Standards Committee will continue to discuss issues of concern. 

 

B. Adams Middle School Improvement Plan

           

Mrs. Szal presented the Adams Middle School Improvement Plan.  She discussed the following              three goals, as outlined in the Improvement Plan:

            (1) Pilot, refine and implement a standards-based report card

            (2) Maintain school climate, standards and operations within an environment of diminished resources

            (3) Continue development of team concept

           

            School Committee members asked questions regarding the plan and discussion was held. 

           

On a motion made by Mrs. Matz, seconded by Mrs. Deering, the Committee voted to accept the Adams Middle School Improvement Plan as presented.

            Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 ((Mrs. McColl)

           

 

Old Business

 

Freshman Basketball

Joe Dwinell reported that after the cut of all freshman sports, the schools in the Tri-Valley League are trying to preserve freshman basketball teams.  He reported that $11,500 is needed to save Holliston’s Freshman Basketball Program.  HABA is supportive of this initiative and has agreed to give $2,000 ($1,000 for the boys and $1,000 for the girls)  to help preserve freshman basketball.  There is a plan to raise funds for the additional money needed. 

 

He asked the Committee for a deadline by which funds must be raised.  It was agreed that the deadline recommendation must come from Mary Canty and the Athletic Director, as it must be based on the timing needed for scheduling, hiring coaches, etc...  The School Committee had no opposition to  Mr. Dwinnell moving ahead with this effort.  Mr. Dwinnell was praised for his hard work and commitment.

 

Concerns regarding fund-raising by special interest groups were discussed.  In the past, a group agreed to  raise funds for their program, and the program was added.  When funds were not raised, the money had to come out of the school budget.  Mrs. Matz stated that a policy must be written regarding individual groups raising funds to preserve or add  programs.

 

Policy

 

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CORI policy

It was stated that it is premature to reread the CORI policy at this time because the collective bargaining agreement must still be reached with HFT.  Mrs. Deering and Mrs. Matz agreed to serve on a committee for bargaining sessions. It was recommended that we research what other schools are doing.

 

New Business

 

Quarterly Budget Update

Mr. Buday reported that the town will close out their budget next week, and at that time we will have our final budget report.  The budget and reserve money will be discussed at the next meeting.

 

Custodial Cleaning Bid Award

Mr. Buday reported that we  received 6 bids from cleaning vendors.  After reviewing the bids, the evaluation committee recommends that Systems Management be awarded the contract.  Systems Management has been our vendor for 6 years, with positive results. 

 

On a motion made by Mrs. Matz, seconded by Mr. Ganzenmuller, the Committee voted to appoint Systems Management as the Custodial Cleaning Service for 1 year at a cost of $787,213, with an option to extend the award for 2 more years at a total 3 year cost of $2,457,360.98.

            Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 (Mrs. McColl)

 

 

Warrants

 

On a motion made by Mr. Post, seconded by Ms. Matz, the Committee approved a bill warrant in the amount of $198,245.98.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 (Mrs. McColl)

 

On a motion made by Mr. Post, seconded by Mrs. Matz, the Committee approved a bill warrant in the amount of $76,207.36.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 (Mrs. McColl)

 

On a motion made by Mr. Post, seconded by Mr. Ganzenmuller, the Committee approved a bill warrant in the amount of $43,053.00.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 (Mrs. McColl)

 

On a motion made by Mr. Post, seconded by Mr. Ganzenmuller, the Committee approved a bill warrant in the amount of $96,313.96.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 (Mrs. McColl)

 

On a motion made by Mr. Post, seconded by Mr. Ganzenmuller, the Committee approved a bill warrant in the amount of $98,806.60.

 

Vote:    Favor: 6            Oppose: 0         Abstain: 0         Absent: 1 (Mrs McColl)

 

Calendar

 

The next meetings will be held on Thursday, September 4 and Thursday, September 18.

 

Adjournment

 

On a motion made by Mrs. Deering, seconded by Mrs. Matz, the Committee voted to enter into executive session at 8:45 pm for the purpose of discussing the Superintendent’s contract.

 

Vote:  Mr. Coppelman, Yes; Mrs. Matz, Yes; Mrs. Deering, Yes; Mr. Jones, Yes; Mr. Ganzenmuller, Yes;

          Mr. Post, Yes.